You and your colleague want to use a company room. Write a letter to your manager and ask for permission.
In your letter, you should:
explain why you need that room
describe which room you need and why
tell what changes will need to be done there.
Dear Sir,
I am writing in connection with your permission to use the office room number 302 on the second floor for the monthly meeting to <pwa data-pwa-id="pwa-CF4681DEAFC3BBDD007AFF8D12F12A53" data-pwa-rule-id="PASSIVE_VOICE" data-pwa-category="style" data-pwa-hint="Passive verbs make your writing less direct. Try to use an active verb instead." data-pwa-suggestions="" data-pwa-heavy="false" data-pwa-dictionary-word="be held" class="pwa-mark pwa-mark-done">be</pwa><pwa data-pwa-id="pwa-CF4681DEAFC3BBDD007AFF8D12F12A53" data-pwa-rule-id="PASSIVE_VOICE" data-pwa-category="style" data-pwa-hint="Passive verbs make your writing less direct. Try to use an active verb instead." data-pwa-suggestions="" data-pwa-heavy="false" data-pwa-dictionary-word="be held" class="pwa-mark pwa-mark-done"> held</pwa> on the next Sunday morning.
As you know, the monthly meeting of the marketing team <pwa data-pwa-id="pwa-C8194B67C3BBAE6D9DDEBA0204F93D3E" data-pwa-rule-id="READABILITY_1482" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by using: will" data-pwa-suggestions="will" data-pwa-heavy="false" data-pwa-dictionary-word="is going to" class="pwa-mark pwa-mark-done">is going to</pwa> <pwa data-pwa-id="pwa-62DCB4D26C7426E0D98A58495CBDFEE2" data-pwa-rule-id="PASSIVE_VOICE" data-pwa-category="style" data-pwa-hint="Passive verbs make your writing less direct. Try to use an active verb instead." data-pwa-suggestions="" data-pwa-heavy="false" data-pwa-dictionary-word="be held" class="pwa-mark pwa-mark-done">be</pwa><pwa data-pwa-id="pwa-62DCB4D26C7426E0D98A58495CBDFEE2" data-pwa-rule-id="PASSIVE_VOICE" data-pwa-category="style" data-pwa-hint="Passive verbs make your writing less direct. Try to use an active verb instead." data-pwa-suggestions="" data-pwa-heavy="false" data-pwa-dictionary-word="be held" class="pwa-mark pwa-mark-done"> held</pwa> for the first time in our office. We are expecting 300 participants for this event. My co-worker Sam will also present his sales plan on the same day in front of our colleagues.
To accommodate such <pwa data-pwa-id="pwa-62E94B1ACA4CD59C78B248F2CC26ED0B" data-pwa-rule-id="LARGE_NUMBER_OF" data-pwa-category="grammar" data-pwa-hint="Specify a number, remove phrase, or simply use 'many' or 'numerous'" data-pwa-suggestions="many~numerous" data-pwa-heavy="false" data-pwa-dictionary-word="a large number of" class="pwa-mark pwa-mark-done">a large number of</pwa> guests, we have <pwa data-pwa-id="pwa-98FA73E04204B16529491C9101BF496C" data-pwa-rule-id="READABILITY_1004" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by using: used" data-pwa-suggestions="used" data-pwa-heavy="false" data-pwa-dictionary-word="decided to use" class="pwa-mark pwa-mark-done">decided to use</pwa> <pwa data-pwa-id="pwa-D946C2D4508DF3D3AC110974EEE1E4A6" data-pwa-rule-id="REDUNDANT_DETERMINER_CE" data-pwa-category="grammar" data-pwa-hint="Possible redundant determiner" data-pwa-suggestions="(omit)" data-pwa-heavy="true" data-pwa-dictionary-word="the " class="pwa-mark pwa-mark-done">the </pwa>room number 302 <pwa data-pwa-id="pwa-2ABE136DB552C73811E6A38B8E2178E5" data-pwa-rule-id="READABILITY_2253" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by removing this" data-pwa-suggestions="(omit)" data-pwa-heavy="false" data-pwa-dictionary-word="located " class="pwa-mark pwa-mark-done">located </pwa>on the second floor of our office. The room is <pwa data-pwa-id="pwa-2C4FC5B11BE6B5025D4984B9C7AF7325" data-pwa-rule-id="UN_COMMA" data-pwa-category="grammar" data-pwa-hint="It appears that you have an unnecessary comma in a compound predicate. Consider removing it." data-pwa-suggestions="spacious" data-pwa-heavy="false" data-pwa-dictionary-word="spacious," class="pwa-mark pwa-mark-done">spacious,</pwa> and<pwa data-pwa-id="pwa-831302CF8FF0BAB6E223B05D8F26C364" data-pwa-rule-id="EXTRA_WORD_CE" data-pwa-category="grammar" data-pwa-hint="Possible redundant adverb" data-pwa-suggestions="(omit)" data-pwa-heavy="true" data-pwa-dictionary-word=" also" class="pwa-mark pwa-mark-done"> also</pwa> equipped with two projectors and a modern sound system <pwa data-pwa-id="pwa-8081E887CDB19F4279F96BC385EDC3E7" data-pwa-rule-id="READABILITY_1603" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by removing this" data-pwa-suggestions="(omit)" data-pwa-heavy="false" data-pwa-dictionary-word="which are " class="pwa-mark pwa-mark-done">which are </pwa>essential for our programme. We would be <pwa data-pwa-id="pwa-6DED7C483F45C62F44697B75073513A4" data-pwa-rule-id="READABILITY_2264" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by removing this" data-pwa-suggestions="(omit)" data-pwa-heavy="false" data-pwa-dictionary-word="really " class="pwa-mark pwa-mark-done">really </pwa>grateful if you please permit us to use the room for our upcoming event. In addition, it would be <pwa data-pwa-id="pwa-6CB708E1DD62D9797C8F270165957E15" data-pwa-rule-id="READABILITY_2264" data-pwa-category="style" data-pwa-hint="Readability may be enhanced by removing this" data-pwa-suggestions="(omit)" data-pwa-heavy="false" data-pwa-dictionary-word="really " class="pwa-mark pwa-mark-done">really </pwa>helpful for us if you could please arrange additional twenty chairs for this room. Although it is not <pwa data-pwa-id="pwa-DA82FFE4014FA159D299465439E0EBF6" data-pwa-rule-id="COORDCONJDC_MISSING-COMMA_CE" data-pwa-category="grammar" data-pwa-hint="Missing comma before coordinating conjunction when dependent clause follows an independent clause" data-pwa-suggestions="essential," data-pwa-heavy="true" data-pwa-dictionary-word="essential" class="pwa-mark pwa-mark-done">essential</pwa> but should be there to handle any extra guests.
Thank you kindly for your consideration. I am looking forward to hearing from you <pwa data-pwa-id="pwa-43294C0E2A4E4A6C764267E77FE3929C" data-pwa-rule-id="COMMA-SPLICE_CE" data-pwa-category="grammar" data-pwa-hint="Possible comma splice" data-pwa-suggestions="soon." data-pwa-heavy="true" data-pwa-dictionary-word="soon," class="pwa-mark pwa-mark-done">soon,</pwa>
Yours sincerely,
Khalid
Grammar and spelling errors:
Line 7, column 436, Rule ID: LARGE_NUMBER_OF[1]
Message: Specify a number, remove phrase, or simply use 'many' or 'numerous'
Suggestion: many; numerous
...lass='pwa-mark pwa-mark-done'>a large number of guests, we have
Line 7, column 2118, Rule ID: COMMA_PARENTHESIS_WHITESPACE
Message: Put a space after the comma
Suggestion: , &apos
... data-pwa-dictionary-word='spacious,' class='pwa-mark pwa-mark-done&apo...
^^^^^^
Line 7, column 2175, Rule ID: COMMA_PARENTHESIS_WHITESPACE
Message: Put a space after the comma
Suggestion: , ...os;pwa-mark pwa-mark-done'>spacious, and
Line 7, column 4362, Rule ID: COMMA_PARENTHESIS_WHITESPACE
Message: Put a space after the comma
Suggestion: , &apos
...os; data-pwa-suggestions='essential,' data-pwa-heavy='true' data-p...
^^^^^^
Line 9, column 386, Rule ID: COMMA_PARENTHESIS_WHITESPACE
Message: Put a space after the comma
Suggestion: , &apos
...pos; data-pwa-dictionary-word='soon,' class='pwa-mark pwa-mark-done&apo...
^^^^^^
Line 9, column 439, Rule ID: COMMA_PARENTHESIS_WHITESPACE
Message: Put a space after the comma
Suggestion: , ...='pwa-mark pwa-mark-done'>soon, Yours sincerely, Khalid
^^
Transition Words or Phrases used:
also, but, first, if, look, may, really, second, so, in addition, you know
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 22.0 7.48453608247 294% => Less to be verbs wanted.
Auxiliary verbs: 12.0 4.92783505155 244% => Less auxiliary verb wanted.
Conjunction : 5.0 5.05154639175 99% => OK
Relative clauses : 4.0 3.03092783505 132% => OK
Pronoun: 36.0 32.9175257732 109% => OK
Preposition: 37.0 26.3917525773 140% => OK
Nominalization: 4.0 3.85567010309 104% => OK
Performance on vocabulary words:
No of characters: 7028.0 937.175257732 750% => Less number of characters wanted.
No of words: 475.0 206.0 231% => Less content wanted.
Chars per words: 14.7957894737 4.54256449028 326% => Less chars per word wanted.
Fourth root words length: 4.66845742379 3.78020617076 123% => OK
Word Length SD: 15.8370091471 2.54303337028 623% => Word_Length_SD is high.
Unique words: 233.0 127.690721649 182% => OK
Unique words percentage: 0.490526315789 0.622605031667 79% => More unique words wanted or less content wanted.
syllable_count: 1834.2 290.88556701 631% => syllable counts are too long.
avg_syllables_per_word: 3.9 1.41237113402 276% => Avg_syllables_per_word is high.
A sentence (or a clause, phrase) starts by:
Pronoun: 8.0 9.13402061856 88% => OK
Article: 4.0 0.824742268041 485% => Less articles wanted as sentence beginning.
Subordination: 2.0 1.83505154639 109% => OK
Conjunction: 1.0 0.463917525773 216% => Less conjunction wanted as sentence beginning.
Preposition: 2.0 1.44329896907 139% => OK
Performance on sentences:
How many sentences: 16.0 12.6804123711 126% => OK
Sentence length: 29.0 16.3608247423 177% => The Avg. Sentence Length is relatively long.
Sentence length SD: 402.772767629 44.8134815571 899% => The lengths of sentences changed so frequently.
Chars per sentence: 439.25 76.5299724578 574% => Less chars_per_sentence wanted.
Words per sentence: 29.6875 16.8248392259 176% => OK
Discourse Markers: 4.625 4.34317383033 106% => OK
Paragraphs: 4.0 4.29896907216 93% => OK
Language errors: 6.0 2.54639175258 236% => Less language errors wanted.
Sentences with positive sentiment : 10.0 7.41237113402 135% => OK
Sentences with negative sentiment : 0.0 1.49484536082 0% => More negative sentences wanted.
Sentences with neutral sentiment: 6.0 3.94845360825 152% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.0236808129215 0.216113520407 11% => OK
Sentence topic coherence: 0.0390645343759 0.0766984524023 51% => OK
Sentence topic coherence SD: 0.0604836573975 0.0603063233224 100% => OK
Paragraph topic coherence: 0.0287986429124 0.12726935374 23% => OK
Paragraph topic coherence SD: 0.0092176589541 0.0580467560999 16% => Paragraphs are similar to each other. Some content may get duplicated or it is not exactly right on the topic.
Essay readability:
automated_readability_index: 63.1 8.37731958763 753% => Automated_readability_index is high.
flesch_reading_ease: -152.54 70.7449484536 -216% => Flesch_reading_ease is low.
smog_index: 21.2 3.82989690722 554% => Smog_index is high.
flesch_kincaid_grade: 41.7 7.45979381443 559% => Flesch kincaid grade is high.
coleman_liau_index: 69.15 8.71597938144 793% => Coleman_liau_index is high.
dale_chall_readability_score: 9.63 7.59969072165 127% => OK
difficult_words: 137.0 41.2886597938 332% => Less difficult words wanted.
linsear_write_formula: 19.5 8.62886597938 226% => Linsear_write_formula is high.
gunning_fog: 13.6 8.54432989691 159% => OK
text_standard: 10.0 8.15463917526 123% => OK
What are above readability scores?
---------------------
Rates: 73.0337078652 out of 100
Scores by essay e-grader: 6.5 Out of 9
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.